We wish to inform the public that UP College of Education – Office of the College Secretary (OSec) continues to operate and provide frontline services to our clientele, notwithstanding the implementation of the following work arrangements.

Since Dropping and LOA deadlines for Second Semester 2019-2020 were lifted and residence may be done within the semester (for Second Semester 2019-2020), these processes are not considered late, hence, there is no need for appeal.

Attached are detailed payment processes for students applying for Dropping, LOA, and Residence for Second Semester 2019-2020. These will be posted on the CRS and OUR websites.

1) ONLINE PAYMENT PROCESS OF LEAVE OF ABSENCE (LOA) AND DROPPING APPLICATIONS
2) ONLINE PROCESS OF LOA EXTENSION APPLICATION
3) ONLINE PAYMENT PROCESS OF RESIDENCE ENROLLMENT FOR SECOND SEMESTER AY 2019-2020

For your guidance.

GUIDELINES ON THE ONLINE SUBMISSION OF REQUIREMENTS FOR THE ISSUANCE OF UNIVERSITY ADMISSION SLIP (UAS) AND PROCESS OF RETURN FROM LOA FOR MIDYEAR 2020

These guidelines will be followed starting June 1 until the end of Midyear 2020 registration. Please note that incomplete requirements will not be processed.

Steps students for admission/readmission need to follow:

1. Prepare the following required documents

Readmission from AWOL

• Screenshot/soft copy of the proof of payment of AWOL fee and soft copy of the filled-out Payment Slip (click here to view the instructions on how to pay and to download the Payment Slip)
• Soft copy of your certificate of compliance from the UP Diliman Health Service if AWOL for more than 1 semester (click here to view the detailed instructions)
• Scanned copy of your filled-out Student Directory with photo (you may download here)

New Graduate Student (Doctoral, Masters, Diploma and Non-degree graduate)

• Scanned copy of your filled-out Student Directory with photo (you may download here)
• Soft copy of your certificate of compliance from the UP Diliman Health Service (click here to view the detailed instructions)
• Scanned copy of your Plan of study (for Doctoral, Masters and Diploma students)
• Scanned copy of your PSA Birth Certificate
• Scanned copy of your PSA Marriage Certificate (if married)
• Scanned copy of your Honorable Dismissal/Transfer credential – if from other school/university
• Scanned copy of your Transcript of records used for evaluation duly signed by the College SRE/College Secretary
• Scanned copy of your Permit to Transfer (if previously enrolled in another graduate program within Diliman)

Change program within college (S1)

• Scanned copy of your filled-out Student Directory with photo (you may download here)

Change program within Diliman (S2)

• Scanned copy of your filled-out Student Directory with photo (you may download here)
• Scanned/soft copy of your True copy of grades used for evaluation duly signed by your college
• Scanned copy of your Permit to transfer

Return from LOA

• Scanned copy of your Accomplished Return from LOA Form (you may download here)
• Scanned copy of your filled-out Student Directory with photo (you may download here)
• Soft copy of your certificate of compliance from the UP Diliman Health Service if returning from LOA for more than 1 semester or if the reason for filing the LOA was due to health/medical reasons regardless of the number of semesters (click here to view the detailed instructions)

2. Send scanned/soft copy of the required documents to your college.

3. Your college will then evaluate your submitted documents and upon verification that your submission is in order, you will be notified by the college of your admission/readmission.

4. Your college then sends a soft/scanned copy of your college admission slip and your other requirements to Office of University Registrar (OUR), Admissions and Registration Division (ARD).

5. OUR ARD will send a scanned copy of your University Admission Slip (UAS) and a copy of your temporary CRS account (for new students) back to your college.

6. Your college will notify you about the status of your admission/readmission. Please make sure that you have indicated your active email address correctly in your Student Directory.

NOTE: ACCEPTANCE TO A PROGRAM IS PROVISIONAL SUBJECT TO VERIFICATION AND SUBMISSION OF ORIGINAL COPIES OF THE REQUIREMENTS (including your Official Transcript of Records with remarks “Copy for UP Diliman” in a sealed envelope)

For inquiries, you may email admission.our@upd.edu.ph

Please be informed of the following steps for the processing of payment for late registration, Change of Matriculation (CoM), and dropping:

1. Student emails the OUR (our.diliman@up.edu.ph) about his/her request for late registration/CoM/dropping and requests for approval preferably using his/her UP mail account to lessen the verification process;
2. Once approved, the OUR sends a soft copy of the fillable Payment Slip (see attached) to the student;
3. Student pays over-the-counter (OTC) at any open Landbank branch or avail of fund transfer feature of his/her bank to Landbank;
4. Student emails the scanned/photo of the proof of payment and the filled out Payment Slip to admission.our@upd.edu.ph with the subject: Bankpayment_transaction_type_name;
5. OUR then sends a pdf copy of the student’s Form5/Form 26/Form 26A to the Cash Office together with the accomplished Payment Slip and proof of payment;
6. Cash Office checks the forwarded documents and proof of payment against the bank statement;
7. If everything is in order, Cash Office validates the student’s Form5/Form 26/Form 26A and then sends the validated form back to the OUR; and
8. OUR tags the student in the CRS with “To sign/claim Form5/Form 26/Form 26A”

The process temporarily ends here.

However, at a much later date when the situation normalizes, the student will have to go to the OUR to sign and claim his/her copy of the Form5/Form 26/Form 26A.

Note: This process is valid until the online payment modules in CRS are deployed.

1) Deadline of application is 2 July 2020.

2) For list of requirements, please visit http://old.educ.upd.edu.ph/graduate-2/

3) Submit documents through courier to:
Office of the College Secretary
Room 104, College of Education, Benitez Hall, Roxas Avenue, University of the Philippines, Diliman Quezon City 1101

Incomplete documents (except Official Receipt of application fee) will not be processed.

4) Deadline of payment of application fee (Php700): one month before testing date (TBA).

5) Submit Official Receipt (through the Office dropbox) as soon as payment is made. No Official Receipt, No Test Permit.

6) Payment should be made at UP Cashier, UP Diliman, Quezon City, Trust Fund Account No. 9786600-499-450.

For more details, visit http://old.educ.upd.edu.ph/graduate/.